Is this your first time reporting to a board of trustees?

Have you never reported to a board of trustees before and you're not entirely sure what to expect?

Here are some things you should know: 

1. Board Structure and Dynamics:
   • Familiarize yourself with the structure and composition of the board of trustees.
   • Understand the roles and responsibilities of board members, including the unique role of the board chair and how the person who holds this seat works with you. 
   • Learn about the board's governance processes, decision-making procedures, and committee structure.
2. Governance Policies and Procedures:
   • Review the board's policies, bylaws, and procedures that govern the relationship between the president/chancellor and the board.
   • Understand the protocols for reporting to the board, submitting proposals, and seeking board approval.
   • Familiarize yourself with any specific policies or guidelines related to board communications and interactions.
3. Board-Management Relationship:
   • Recognize that the board sets the strategic direction and policies of the college, while the president/chancellor is responsible for implementing them.
   • Establish a strong working relationship with the board chair and individual board members.
   • Clarify expectations and communication channels between the president/chancellor and the board.
4. Reporting and Communication:
   • Understand the reporting requirements to the board, including regular reports on college operations, finances, and key performance indicators.
   • Develop effective communication strategies to keep the board informed about important issues, challenges, and successes.
   • Tailor your reports and presentations to address the board's priorities and concerns.
5. Board Meetings and Presentations:
   • Prepare for board meetings by reviewing the agenda, relevant materials, and proposed actions.
   • Develop clear and concise presentations that effectively convey information to the board.
   • Be prepared to answer questions and provide additional information as requested by the board.
6. Building Trust and Collaboration:
   • Establish trust and open lines of communication with individual board members.
   • Seek to understand the perspectives, expertise, and expectations of the board members.
   • Collaborate with the board to develop a shared vision for the college's future.
7. Board Development and Engagement:
   • Support the professional development of board members by recommending training opportunities and resources.
   • Encourage board members to participate in college events, activities, and committees.
   • Foster a culture of active engagement, collaboration, and shared governance.
8. Navigating Board-Administration Dynamics:
   • Understand the distinction between the board's role in governance and the administration's role in managing day-to-day operations.
   • Clearly communicate the college's operational needs, challenges, and opportunities to the board.
   • Seek input and advice from board members on strategic matters that impact the college.
9. Ethical Considerations:
   • Adhere to ethical standards and guidelines in all interactions with the board.
   • Be transparent, honest, and accountable in reporting college information and performance.
   • Address any conflicts of interest or ethical concerns that may arise in a timely and appropriate manner.
10. Seek Guidance and Support:
    • Seek guidance and advice from experienced college presidents/chancellors who have worked with boards of trustees.
    • Connect with professional associations and networks for community college leaders to access resources, mentorship, and support.

Transitioning to a board-governed environment may involve a learning curve, but with proactive engagement, effective communication, and a collaborative mindset, community college presidents/chancellors can successfully navigate their new relationship with the board of trustees and contribute to the college's success.